SMS Safety

Safety Commitment

We are dedicated to building a strong safety culture and to maintaining a safe working environment for all faculty, staff and students in research and instructional laboratories.

Excellent safety practices go hand in hand with excellent research and teaching. We will help answer any questions you may have regarding safety practices in your laboratory or in the classroom.

 Please contact John Crozier with your safety questions and needs.

Contact

John W. Crozier, M.S., CSP

Manger Facilities Services
Senior EH&S Compliance Officer
Physical Sciences, D-wing, Room D1
Office: 480-965-5492 | Mobile: 480-375-8052

EMERGENCY: Call 9-1-1

ASU Emergency Response Guide

Non-emergency, Police, Tempe: 480-965-3456

COVID-Specific Guidance and Resources

The months since the start of the pandemic have seen us all through many updates and changes. Below are the most up-to-date versions of specific guidance and resources that have been created to help us all through these challenging times.

How to access PSG for deliveries and more


Office Disinfection and Facial Covering Guidance - Video

COVID-19 Guidance for Laboratory Teaching Assistants

Lab Disinfection Instructions - Video

Research Increase Checklist

Training

Training

All trainings provided by EHS are available on the EHS training page. Anyone with a paid position must attend trainings via the “Enroll” links on the Employee training tab. Anyone participating in research for experience or academic course credit must attend trainings via the “Enroll” links on the Student training tab. If you encounter any difficulties accessing the trainings via the links on this page, contact Amanda Hoyt or John Crozier.

Instructions for training are listed below.

Required training for all

The following trainings are required for staff, faculty, teaching assistants, researchers (whether paid or unpaid), and student workers.

  • Community of Care training
    • This training, previously titled the “Work Well” training, covers ASU policies and instructions for preventing the spread of COVID-19. It must be taken before physically going to any ASU campus. For the most up-to-date information about ASU’s response to the pandemic, visit ASU’s Novel Coronavirus webpage.
    • The EHS training page does not have this training listed, so please use the following links:
  • Fire Safety training
    • In the event of a fire or similar evacuation emergency, everyone must know how to respond safely. This training must be taken annually.

Required training for anyone who will enter a research laboratory

  • Hazardous waste management
    • This training covers the safe management of hazardous waste that is generated during most work in a research laboratory. It must be taken annually.
  • Laboratory safety
    • Employees:
      • Initial training was originally required to be in-person, but in-person training has been discontinued during the pandemic. If you are taking Laboratory safety for the first time, enroll in the “Initial training.” If you have taken this training before, it can be renewed by simply taking the “Refresher training.”
    • Students:
      • There is no distinction between first-time and refresher training for students. You will only see one link for Laboratory safety training on the Student training tab.
    • This training must be taken annually.

Trainings required for specific conditions

Below are some additional trainings that may be required depending on the type of research performed in your lab. An easier way to figure out which additional trainings may be needed is to simply use the EHS Training Determination Tool, which simply asks questions to identify which trainings would be needed in your lab space.

The “Enroll” links for these trainings can be found on the EHS training page. If you are not an employee, and the training you need is not listed on the Student training tab, please contact Amanda Hoyt or John Crozier.

  • ASU biosafety and bloodborne pathogens
    • Required for anyone who will enter a BSL-2 lab. It must be taken annually.
      • If you are working in a BSL-2 lab space, you will also need to complete a Hepatitis B vaccine consent/declination form.
  • Autoclave
    • This training is required for anyone who needs to use an autoclave, and anyone who needs access to either of the SMS autoclave rooms (located in Physical Sciences C-142 and D-228). It is only required one-time but can be re-taken anytime as needed.
    • Additional hands-on training with the specific autoclave you will be using is required in order to complete your training. For training on either of the SMS autoclaves in Physical Sciences, contact Amanda Hoyt. For training on autoclaves in ISTB4, contact Stan Klonowski. For training on an autoclave owned by an individual research group, contact that research group’s Primary Investigator.
  • Compressed gas
    • This is required in order to move any compressed gas cylinder, attach a regulator to a cylinder, or adjust a regulator. It is still acceptable to manipulate the handles or knobs that control gas flow at a lab benchtop or fume hood without taking this training. It is only required one-time but can be re-taken as needed.
    • Additional hands-on verification of proficiency is required in order to complete your training. This mentor verification checklist should be printed prior to verification. Contact Amanda Hoyt or John Crozier when you are ready to complete the verification.
  • Hot work safety awareness
    • This training is needed for activities that involve an open flame, strong heat, or sparks. Examples include welding, cutting, brazing, soldering, or using a grinder or other tool that can throw sparks. It is only required one-time but can be re-taken as needed.
      • A hot work permit is also required for the lab space where the work will be performed. These permits must be renewed annually. More information about the permitting process is included in the training.
  • Hydrofluoric acid safety
    • This training is required for anyone who will enter a lab space where hydrofluoric (HF) acid is used or stored. It is only required one-time but can be re-taken as needed.
  • Liquid nitrogen safety
    • This training is required for anyone who will be using liquid nitrogen or refilling liquid nitrogen dewars from a fill station. It is only required one-time but can be re-taken as needed.
  • NIH guidelines
    • This training is required for anyone who will be working in a research group where recombinant or synthetic nucleic acids are used. It must be taken annually.
  • Radiation producing equipment
    • Required for individuals who want to procure, or need access, to analytical x-ray equipment, accelerators and other ionizing radiation-producing equipment.
    • These classes are taught live, and require registration in advance through this form.
  • Radioactive material
    • Required for people working at or visiting ASU who procure, use, or dispose of radioactive materials. Topics include procurement, accountability, instruments, surveys, hazards, disposal and emergency response.
    • These classes are taught live, and require registration in advance through this form.
  • Lasers
    • Required for anyone working at or visiting ASU who will be operating Class IIIb or IV lasers. Once you register, an eye exam form will be emailed to you.
    • These classes are taught live, and require registration in advance through this form.
  • Respiratory determination / respiratory protection

If you need to wear a filtering facepiece respirator (also known as dust masks or gas masks) to protect against hazardous dusts, fumes, vapors, gases, or other hazards, please contact Amanda Hoyt (Amanda.L.Hoyt@asu.edu) or John Crozier (John.Crozier@asu.edu) for assistance. We will recommend the safest path forward based on your individual research needs.

Reporting Accidents and Injuries

Arizona State University's policy on incident reporting and investigations requires that all incidents resulting in an injury to an ASU employee, student or visitor, or damage to ASU property in excess of $500, must be reported to Environmental Health and Safety.

For the purpose of this policy, an incident is defined as an occurrence or event that interrupts normal procedures or precipitates a crisis resulting in any of the following:

  • Injury or illness to ASU employees, students, and visitors
  • Events that were likely to cause potential injury or illness to an ASU employee, student, or visitor (near miss)
  • Damage to ASU property in excess of $500

Reporting incidents/injuries in the School of Molecular Sciences

Complete the ASU Incident/Injury report, link below, or call EH&S directly at (480) 965.1823. Please also notify John Crozier at John.Crozier@asu.edu, or 480-965-5492, or in person in PSG-106. Your cooperation in reporting incidents and injuries the same business day is greatly appreciated.

When an ASU employee is injured or becomes ill from a work-related incident, the Arizona Department of Administration requires that the two additional forms below be completed in order to process worker compensation claims.

Inspections, Safety Resources and Checklists

Inspections

ASU EH&S will conduct laboratory inspections to determine individual laboratory compliance with the ASU Chemical Hygiene Plan (CHP). Inspections may be performed in conjunction with our School’s periodic audit conducted by John Crozier and/or our Safety Committee members. Any immediate safety concerns will be addressed during the inspection and report of findings will be issued. Unless otherwise stated, findings must be corrected and reported within 30 days.

Inspection Checklists

EH&S has provided the following inspection checklists. Please use these to prepare for pending lab inspections or as a standard for health and safety conditions in your laboratory.

Laboratory Registration

All School of Molecular Sciences laboratories must be registered annually.

Laboratory registration is the process through which ASU maintains laboratory emergency contacts and information, develop and maintain laboratory chemical inventories, and establish laboratory safety inspections for ensuring compliance with the ASU Chemical Hygiene Plan.

Only currently registered lab spaces are permitted for the use of hazardous chemicals by the State of Arizona’s Authority Having Jurisdiction (AHJ) and the ASU Fire Marshal.

The registration must be updated annually to ensure emergency contact information is up-to-date and chemical inventories are accurate.  ASU Policy EHS 104

A laboratory is defined as a facility or room where potentially hazardous chemicals, biological agents or sources of energy (e.g. lasers, high voltage, radiation, etc.) are used and where scientific experimentation, research, or education occurs.

If you have a room, or share a room or facility that uses hazardous materials and it is not currently registered with EH&S, please complete the registration process. Instructions for completing the registration are available here.

To register your lab

The Principal Investigator (PI) or a designee must complete and submit the following to John.Crozier@asu.edu.

  • Responsible Party Information (RPI) form (Word Document)
  • Chemical Inventory Template (Excel Document) - include quantities and hazard rating information for all hazardous materials, including compressed gases

​​Submit these forms on your lab’s anniversary registration date, or when you have updates or changes to the RPI sheet or your lab's chemical inventories.  Registrations may be completed on the web. If you choose to register via the web and you are not already an EHSA user, you will need to request access as a new user. Tutorials are available to help guide you.

Signage related to the registration will be sent to the PI or SMS safety office for posting at the laboratory entrance(s). The lab registration sign provides important reference information in the event EH&S or emergency response personnel must enter the lab or contact you.

Standard Operating Procedures

Standard Operating Procedures (SOPs) relevant to health and safety matters must be developed and followed when laboratory work involves the use of hazardous chemicals, especially for “particularly hazardous substances” (PHSs) SOPs should be written by laboratory personnel who are most knowledgeable and involved with the experimental process. The development and implementation of SOPs is a core component of promoting a strong safety culture in the laboratory and helps ensure a safe work environment.

EH&S has prepared templates for many common lab chemicals and PHSs.

Administrative SOPs may be required in certain situations

High risk materials handling procedures and technical documents

Visitors, Volunteers, and Minors in Labs

Laboratory Principal Investigators are responsible for ensuring that vendors, contractors, visitors, volunteers, and minors understand the dangers involved in the area they are working in or visiting. Lab PI’s shall ensure that any person performing any work for any period of time receive the minimum required safety training, including lab-specific training, prior to beginning work in the space. Also, the lab PI shall provide the minimum assessed personal protective equipment (PPE) to each visitor, volunteer, or minor. Contractors will have their own PPE.

Safety Manager: Amanda Hoyt, Amanda.L.Hoyt@asu.edu


School Director: Ian Gould, igould@asu.edu

The ASU Minors in Laboratories policy, EHS-116, prohibits anyone under the age of 18 from entering an ASU laboratory. Exceptions include minors who are participating in an organized education program that has been approved by the School Director. Additional exceptions must be approved by EH&S.

Compressed Gas Safety and ASU Gas Services

If you need compressed gases including liquid helium, liquid nitrogen, dry ice, etc., contact ASU Gas Services. You are required to order these items via SunRISE. You are required to order these items via ASU Workday.

There are several items that may need pre-approval from EH&S and CPMG before you are allowed to house them in your individual laboratories.

  • Contact ASU Gas Services: 480-965-6546

Every ASU employee (faculty, staff, researchers and part-time employees) who performs any of the tasks, must complete EH&S “Under Pressure” compressed gas safety training:

  • Physically transport compressed gas cylinders
  • Secure compressed gas cylinders for use in a laboratory
  • Connect/disconnect regulators to compressed gas cylinders
  • Manipulate regulators on compressed gases that are pyrophoric and highly reactive/toxic

For direct access to “Under Pressure” Compressed Gas Training, Enroll

Access to the “Liquid Nitrogen Fill Station Safety” training, Enroll

A mentor portion (Compressed Gas All User Practicum) is also required to complete the course. See your laboratory trainer for more information. If you wish to become a laboratory trainer, contact Amanda Hoyt at Amanda.L.Hoyt@asu.edu.

Using compressed gases in your laboratory
If compressed gases are stored or used in your area, there should be a copy of the Compressed Gases Services Program PDF physically or electronically available to employees.

Building Emergency Evacuation Plan

Managers are responsible for making sure that new employees review and understand the Building Emergency Evacuation Plan for the School of Molecular Science. If you have any plan related questions or would like to volunteer to serve as a floor warden or provide voluntary assistance in conducting planned/choreographed emergency drills, please contact John Crozier

Safety Committee