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Do you have questions about course selection, degree program requirements, deadlines, or University or School policies and procedures? Advisors in the School of Molecular Sciences are here to help you get answers. And if we can't address your questions, we'll refer them to someone who can.
Walk-in advising is designed for issues that can be addressed in 5-10 minutes. Issues that a student may believe will only take 5 minutes could actually require 25 minutes. Be prepared for your advisor to ask that you make an appointment if your issue is not appropriate for a walk-in.
APPROPRIATE WALK-IN ISSUES:
Spring 2020 Walk-In Advising Times:
Please note: walk-in’s will be cancelled Friday 1/31 from 1p -3p
|Monday||9:00 am - 10:00 am|
|Tuesday||1:00 pm - 3:00 pm|
|Friday||1:00 pm - 3:00 pm|
Spring 2020 Online Advising Call-in Times
|Tuesday||8:00 am - 9:00 am|
|Wednesday||4:00 pm - 5:00 pm|
|Friday||11:00 am - 12:00 pm|
Assistant Director of Academic Services
Orenda has been with the School of Molecular Sciences since 2013. She loves encouraging and advising students through their academic career. She serves as the Assistant Director of Academic Services and manages academic advising. Orenda enjoys volunteering for advising organizations such as Council of Academic Advisors (CAA) here at ASU, as well as NACADA a global academic advising organization. Orenda earned a Bachelor of Science from California State University and a Master’s of Business Administration. In her spare time, she enjoys cooking, exercising, and spending time with family.
Academic Success Specialist
Noelle Moreland has been advising since 2011 and started at a community college in Northern Virginia. She has been at ASU in the School of Molecular Sciences in 2019. Noelle has earned a Bachelor of Art in Psychology, a Master of Art in Sociology and a Master’s in Social Work. Noelle understands the importance of higher education and enjoys helping people to reach their goals of obtaining a degree. When Noelle is not working, she enjoys reading and spending time with her husband, two little girls and two dogs
Academic Success Specialist
Jesús is originally from New Mexico and came to ASU for his undergraduate degree in Anthropology with a minor in Religious Studies. Upon completion of his undergraduate degree in 2011, he worked for two years as a forensic death investigator and forensic anthropology lab assistant for the Maricopa County Office of the Medial Examiner. He returned to ASU in 2013 to pursue his Master’s degree in the Anthropology of Religion. Jesús comes to the School of Molecular Sciences (SMS) from ASU’s First Year Success center where he worked as a coordinator senior with the College of Liberal Arts and Sciences students. Jesús is thrilled to join the SMS team and serve our students as an Academic Success Specialist.
1. How can I reach an advisor with general questions?
Answer: Students are welcome to call (480) 965-7667 or email to SMSadvising@asu.edu with any general questions. If you call, be sure to leave a voicemail message with your name, ID (number), phone number and brief message. An advisor will respond to your email or phone call as soon as possible.
Students Should See an Advisor To:
Register for the first time at ASU
Develop an academic degree plan (and check progress on degree)
Learn how transfer courses can be evaluated and applied to specific degree requirements
Choose courses for upcoming semesters
Change/add major to CHM/BCH or add a CHM/BCH minor
Clarify academic policies and procedures
Discuss course repeats
Review course withdrawal options
Learn what it means to be on probation
Remove advising holds
Discuss personal struggles that hinder academic success
Obtain career information
2. Where is the School of Molecular Sciences Office?
Answer: Physical Science D Wing-Room D104
3. What do I need to bring with me to an advising session?
Your ASU Affiliate ID NUMBER.
Any forms that need a signature - filled out as fully as possible before seeing advisor. NOTE: MANY PETITION FORMS NEED TO BE TYPED. If you need to make edits, bring a laptop with you so you can edit your form before your advisor signs the petition.
If you are a new transfer student, bring a copy of your unofficial transcript documenting all transfer hours.
A list of questions to discuss.
Be sure to review your DARS Degree Audit prior to coming to the meeting (do not print).
4. What is a DARS?
Answer: The Degree Audit Reporting System or DARS is an automated report that matches courses a student has completed with the requirements of a particular academic degree program (related to catalog year.) For instructions on how to read a DARS report Please review the DARS explainer video on your MyASU in your “my programs” box.
NEW STUDENTS: if you do not have a link to DARS in the upper right corner of your MyASU, please go to https://provost.asu.edu/dars and click on DARSWeb for Students.
It is important to always review your DARS before meeting with your academic advisor.
New and Prospective Students
(Freshmen, Transfer, Change of Major, Concurrent Major, Minor)
f. Access your My ASU webpage. Review and address all items listed under “HOLDs” and “TO DOs” in the “My Tasks” box. Be sure to click on the item for detailed information. To access your My ASU page, please log onto www.asu.edu, click on My ASU and sign in using your ASURITE userID and password..
g. If you have completed Advanced Placement (AP) or International Baccalaureate (IB) tests, please request that the official scores be sent to ASU. Your high school will not send these to ASU. Also, bring an unofficial copy of your scores with you to the advising appointment. Scores should be mailed to:
Arizona State University
PO Box 870112
Tempe, AZ 85287-0112
h. If you have completed dual enrollment coursework or are transferring coursework from another college, please be sure to request that official transcripts be sent to ASU. Please contact the registrar's office at the college where you earned the credit and request that your official, final transcript be sent to the ASU Admissions Office. Your high school will not send these to ASU. Transcripts should be mailed to:
Arizona State University
PO Box 870112
Tempe, AZ 85287-0112
3. I am a current ASU student and am interested in declaring a Chemistry or Biochemistry major - what do I do?
a. Read about all School of Molecular Sciences Minors in degree search
b. Make an appointment with a SMS advisor to officially declare the major: Appointment Scheduler
4. How do I add a concurrent degree?
Answer: Your School of Molecular Sciences advisor may help you get started with the process of choosing a different major or to investigate the possibility of adding a concurrent major. Before meeting with your advisor, we recommend you do a preliminary review of ASU majors by reviewing Academic Programs
Review the Concurrent Degree form.
To declare a concurrent degree you must confer with advisors from BOTH disciplines.
Schedule an appointment with the SMS Appointment Scheduler
Schedule an appointment with the other discipline advisor: Directory for Other Advisors
Students must have completed a minimum of 30 college hours (documented at ASU) and have an ASU cumulative GPA of 2.0 or higher to declare a concurrent degree.
Note: Some majors are not possible to complete with the Chemistry/Biochemistry degree as there are too many hours that overlap with major requirements.
5. I am interested in declaring a Chemistry or Biochemistry minor - what do I do?
Answer: Adding a minor to your program is a great way to organize your electives so that you can demonstrate knowledge in a second area of interest.
Please review the current minor requirements.
If you are declaring a major or minor in Chemistry or Biochemistry use the Appointment Scheduler to schedule an advising appointment. If you are declaring a major or minor in any other department, you must meet with an advisor in that department. You can find Advising Contact Information at the Advising Directory.
1. How do I take the math placement test?
Answer: You may take the math placement test online. Be aware that your scores will take 48 hours to process in the system. You should not delay in taking your math placement test or taking your requisite math course.
You may take the test three times and the score is good for one year. To take Calculus I (MAT 270/MAT 265) you must score a 76. To enroll in Precalculus (MAT 170) you must score a 60.
2. How do I take the language placement test?
Answer: You may take the language test online. This test is self-diagnostic and should be used as a recommendation for which section you will have greatest success. The results of the test are not reported elsewhere. We recommend you print a copy of your scores should you need to access them later. New students should bring a copy of their test score to orientation or to their first meeting with their academic advisor.
(Unable to Register, Reserves, Error Messages, Max Credit Hours, 3rd Time Repeats, Incompletes)
1. I am unable to register for a Chemistry (or Biochemistry) course - what should I do?
Answer: It is important to note what the error states when you are not successful in registering for a course online.
COURSE IS FULL:
If the course is a CHM or BCH course, we do not grant class closed overrides. You may contact advising at firstname.lastname@example.org if you have additional questions. If the course is not a CHM or BCH course, you will need to contact the department that offers the course to inquire about an override.
Often reserves on chemistry courses are managed by The College of Liberal Arts & Sciences (for example: CHM 101, 113, 114, 116). In these instances, we recommend students check the class schedule daily for seat availability as the department may add seats as needed. We also recommend you work with a SMS advisor, especially if you are not able to register for the course the week before the semester begins.
DO NOT MEET REQUISITES:
If the error states that you do not meet the requisites for the course we do not grant pre-requisite overrides.
If you have met the pre-requisites through courses taken at another institution (or if you have them in-progress at another institution) you should complete an online override request form. Clearly state which course you are trying to register for and in which semester you intend to enroll in the course, and include an attachment showing proof of registration or final grade in the pre-requisite course.
*NOTE: The advisors in the TEMPE SMS department only process overrides for chemistry and biochemistry courses offered on the Tempe campus.
Contact the appropriate campus office if you need an override into a CHM/BCH course offered on another ASU campus
POLY: 480 727-1874 override form
DOWNTOWN: 602 496-0658 (override form)
If the course is not a CHM or BCH course, you will need to contact the department that offers the course to inquire about an override. You can find contact information by going to www.asu.edu and searching for the department name.
If the error states that there is a time conflict, you may look for other sections that do not conflict with other courses you have chosen or drop the conflicting course. If you feel that the time conflict error is incorrect, you should email (or go to a walk-in time with) your academic advisor for assistance and referral.
INSTRUCTOR OR DEPARTMENT CONSENT (PERMISSION):
If the error states that you require the instructor or department permission, you will need to contact the department that offers the course to inquire about an override. You can find contact information by going to www.asu.edu and searching for the department name.
If you are looking to add a CHM/BCH course with instructor or department consent be sure to check the “special notes” section for the course. This may include additional pre-requisites that are required for the course.
If there is any other reason for the error, you should email email@example.com (or go to a walk-in time with) your academic advisor for assistance and referral.
3. What does the Green Triangle ( Reserved) mean- why can't I register for this class?
Answer: A course with a green triangle means that the remaining seats are reserved for a specific population. To view the review group criteria, please click on the TITLE of the course. A detail page will open with information on the course description, campus offering the course and farther down the page will be a grid that will describe the reserve group. Or hover your mouse over the green triangle and a box will open that describes the reserve group.
Generally, reserved seats cannot be given to students who do not meet the reserved seat criteria. Approximately 7-10 days before the start of the session any available reserved seats will be made available to the general student population. Any ASU student who has completed the prerequisites can register for the course after this occurs.
Note: Reserves for ON-CAMPUS students means the remaining seats in the courses are for students pursuing an ASU degree “on the ground” rather than pursuing a degree that is offered on-line. All SMS degrees are offered as on campus programs. Thus courses with this reserve may be taken by School of Molecular Sciences students.
4. The course I need is closed (Red X Closed ) - what do I do now?
Answer: Keep Trying! Students may drop and add courses through the deadline date for the session. See the ACADEMIC CALENDAR for these dates.
Monitor the online registration system for open seats or new sections. Be flexible - choose another class, in case you can't get the class you want.
5. I want to register for more than the allowed credit hours - what do I do?
Answer: Please download the Course Overload petition form
Read the criteria closely that is detailed at the top of the form. If you do not meet the criteria to take overload hours you may file the petition.
Complete the form and send it to firstname.lastname@example.org.
6. I have an “Incomplete” grade for a course - what are my next steps?
Answer: DO NOT register for the class again! It is the student’s responsibility to complete work as outlined by the student and the professor in a timely fashion. Professors will change any incomplete grades to a proper letter grade upon completion of assignments. Any incompletes left incomplete after one calendar year will automatically change to an E grade. For additional information concerning this Incomplete Policy.
Academic Success Issues and Concerns
(Dropping, Withdrawing, Off Track, Change out of Major, Probation, Repeating Courses, 3rd Time to Enroll in a Course, Drop Deadlines, Compassionate/Medical Withdrawal)
1. How do I change my major out of the School of Molecular Sciences?
Answer: You do not need to meet with your School of Molecular Sciences advisor. Review the information on How to Change your Major and then contact an academic advisor in the department or school of your new major. You can also complete the change major form online.
2. I need to withdraw from a course - what should I do? OR I need to withdraw from all classes for this session OR I need to withdraw from all Summer hours.
Answer: Before withdrawing from a course, please review the following information and then schedule an appointment to meet with an advisor to discuss your situation and options.
After the published drop/add deadline of fall and spring semesters (see ACADEMIC CALENDAR for these dates), Students may withdraw from any class and receive a grade of "W." Classes with alternate beginning or ending dates (such as summer session classes or Session A/B) may have an adjusted withdrawal deadline. Students can request a course withdrawal online by signing into My ASU or in person at any registration location. See below information should you want to withdraw from all courses in a session.
Classes from which students withdraw will remain on their transcript with a grade of "W." Please consult the Tuition Refund Policy to determine whether withdrawing will or will not generate a tuition refund.
Students should be aware that nonattendance will not automatically result in being dropped/withdrawn. Instructors have the right to exercise this option at their discretion. Students unable to complete a class must officially drop or withdraw themselves from the class prior to the appropriate deadline. Failure to withdraw from a class may result in a final grade of "E" being assigned for that class.
Students should also be aware that dropping below full-time enrollment (12 credit hours) may have serious consequences e.g. critical tracking status, financial aid/scholarships, housing and insurance.
3. I need to withdraw from all of my classes - what should I do?
Answer: Students may request a complete withdrawal from the university until the semester transaction deadline, please consult the Academic Calendar for appropriate deadline dates.
Complete withdrawals should be viewed as a last resort as there may be serious academic and financial consequences in processing a complete withdrawal. Because making a complete withdrawal from the university is a difficult decision, the university has many resources in place to help. Beginning the first day of classes (for the fall and spring semesters), undergraduate students are required to meet with an advisor in the College of Liberal Arts and Sciences to facilitate the withdrawal process or explore other potential options. For more information on complete withdrawals, please see: Complete Session Withdrawal Information - College of Liberal Arts & Sciences.
4. I registered for one summer class. Summer classes haven’t even begun yet but the system will not let me drop the courses. How do I drop the course?
Answer: Review the withdrawal policy. Dropping all courses from a session is considered a complete withdrawal rather than a single course withdrawal/drop. This is the case even if the session has not started. When you attempt to drop a course that has not started, and the course you are dropping is the only one for which you are registered in the session, you need to READ THE DIRECTIONS CAREFULLY that appear on the registration system as they will state clearly how you do a complete session withdrawal. This is a different process than dropping just one course but retaining others in a session.
If you are successful in obtaining a COMPLETE SESSION WITHDRAWAL before the course (s) actually begin, the course(s) will not appear on your transcript.
5. How can I find the deadline for dropping and adding courses?
Answer: All deadlines related to academics can be found of the Academic Calendar.
You may also check the calendar icon next to each class on your schedule in
MyASU for the prorated drop/withdrawal deadline dates to verify the last day you may withdraw. Prior to the deadline, students can withdraw from any class and receive a grade of "W" which will remain on a transcript. Please consult the Tuition Refund Policy to determine whether withdrawing will or will not generate a tuition refund. Students can request a course withdrawal online by signing into My ASU or in person at the Registrar’s Office (SSV 144).
This information is also on the Class Schedule. Click the course title and read the Additional Class Details section.
6. May I add a class after the published deadline?
Answer: Late registration procedure -
a. Obtain an Enrollment Change Request form from the Registrar’s Office, SMS office, or forms website.
b. Obtain instructor approval and signature.
c. Obtain department/School approval (this is the department of the course you want to add.)
e. Submit the approved form to the Registrar’s Office (SSV 144).
7. I want to drop Organic (200-level) lecture, but remain in the lab. MyASU will not allow me to do so online. How can I do this? Can I get an override?
Answer: You cannot drop an organic lecture and remain enrolled in the accompanying laboratory. Overrides will not be granted. Why? The organic chemistry lecture courses (CHM 231, 233, and 234) are pre- or co-requisites for the laboratory courses (CHM 235, 237 and 238) because the laboratories require understanding of organic chemistry that can only be gained in the lecture courses. The information learned in the lecture is necessary to be successful and safe in the lab. If you are currently not succeeding in mastering the material in the lecture, you should consider dropping both the lecture and the laboratory course. Before making this decision, you should discuss the implications and options with your major or pre-health advisor.
8. My cumulative GPA is below a 2.0 and I need to have the Advising Liberal Arts hold removed.
Answer: You are in danger of academic probation if you have an advising hold and your GPA is below 2.0. Students whose GPA places them below good standing as defined by Arizona State University or their particular college are placed on academic probation. You must make an appointment to meet with an academic advisor to learn how to avoid being on probation and before your advising hold will be removed. You must complete the Academic Success Plan prior to this appointment. This form will be provided by your academic advisor. For additional information, please contact your academic advisor.
All students placed on probation or warning must complete UNI 220 (1) Academic Refresher to graduate. You will see this requirement on your DARS if you are placed on academic probation.
9. I am off track (one semester) and need to have the eAdvisor hold removed.
Log into your myASU, review your major map and run a critical requirement audit from the My Progress Reports (DARS) link. Then schedule an appointment to meet with an academic advisor. You must meet with your advisor before the off track hold will be removed.
10. I am off track two terms and must change my major.
You do not need to meet with a School of Molecular Sciences advisor if you have a hold that states you must change your major. Review the information on How to Change your Major and then contact an academic advisor in the department or school of your new major. If you are not eligible for the new major, we recommend meeting with an SMS advisor to discuss possible options.
11. I need to retake an ASU course. What do I need to do?
Answer: Be sure to read the Repeat Policy. Please note that you may not repeat a course in which you have earned a grade of C or higher. Also note that there are two policies regarding grade replacement based on when you were first admitted to ASU. These policies dictate whether or not a course grade is replaced in your ASU cumulative GPA or if the grades will be averaged. The repeat policy only applies to ASU credit.
12. I need to take a course for the 3rd time.
Review the information concerning Petition to Repeat Coursework a Third Time.
The petition must be typed. Discuss the petition with an SMS advisor and get their recommendation on the petition. You can also submit the petition to your SMS advisor online at email@example.com NOTE: These petitions have deadline dates and processing time may be 4-12 weeks from the date of submission.
13. I need a Medical/Compassionate withdrawal - what should I do?
Answer: First, please review course withdrawal and complete withdrawal information to understand all of your options.
A medical/compassionate withdrawal request may be made in extraordinary cases in which serious illness or injury (medical) or another significant personal situation (compassionate), not related to the student's personal physical or mental health (for example, care of a seriously ill child or spouse, or a death in the student's immediate family), prevents a student from continuing his or her classes, and incompletes or other arrangements with the instructors are not possible.
Please visit Medical/Compassionate Withdrawal Request Procedure online to review eligibility, gather all necessary documentation related to your request, and download the request form. All requests are reviewed by the College. Approvals are granted on a case-by-case basis. If you have additional questions, please contact the College at 480.965.6506.
Career, Research and Internship Opportunities
1. How do students participate in research in the School of Molecular Sciences?
Answer: There are many opportunities for students in the School of Molecular Sciences to work with faculty doing research. You can find more information on how to do research at Undergraduate Research. Be sure to peruse all of the links on the right side of that website.
Students may do research which is related to chemistry or biochemistry outside the School of Molecular Sciences, but projects need to be approved by our department if the student wants to receive BCH or CHM credit for the experience.
2. I would like information about careers and internships in Chemistry and Biochemistry.
Your advisor can give you some tips about finding an internship. The Career Services Office also keeps internship information by major on their Report Page.
Another great source of career information can be found on What Can I Do With This Major?
Environment Related Major
Transfer Credit Concerns
1. Where can I find information about how courses transfer to ASU from Arizona Community Colleges, University of Arizona, and Northern Arizona University?
Answer: Students can find information about transferring within Arizona's public institutions of higher education by going to the Course Equivalency Guide.
2. Can I take a single community college class and transfer it to count towards my degree?
Answer: The maximum number of community college units that you can transfer toward your ASU degree is 64. Keep in mind that all credits taken at a community college may not be transferable to ASU, and even some community college credits transferred to ASU may not be applicable to your major requirements. If you plan on taking a community college course during the academic year or summer, you should meet first with your academic advisor to determine if the course will transfer to ASU and will apply toward your degree. Transfer credit is generally not awarded for courses in which you earn a grade lower than a "C". The grades for courses transferred from other institutions are not included in the calculation of your ASU GPA. They also cannot be used to replace a grade in your ASU cumulative GPA.
(Upper Division 45 Hour Requirement, AP/IB Credit, Science and Society Requirement)
1. What are upper division units and how many do I need for my degree?
Answer: Upper-division units are earned by completing courses numbered 300 or higher. For example, taking CHM 341 or MUS 354 will earn you 3 upper-division units. ASU requires all students to complete a minimum of 45 units of upper-division course work for graduation.
2. Where can I find information regarding Advanced Placement (AP) and International Baccalaureate (IB) credit?
Answer: On the Credit By Examination Page.
3. Where can I find more information about Science and Society courses?
Answer: Science and Society courses need to be completed by students in The College of Liberal Arts and Sciences who are pursuing a Bachelor of Science degree. More information can be found on the Science and Society page.
1. What do I need to do to apply for graduation?
Answer: For more information about graduation, visit http://students.asu.edu/graduation. You may also find information in the "Graduation" tab of MyASU.
Students who want to attend the CLAS Convocation must RSVP by the published deadline date. Once your application for graduation has been acknowledged by the Graduation Office, information about attending Convocation will appear on your MyASU
2. How can I prove I have graduated from ASU aside from showing my diploma?
Answer: Once your degree has posted, it will show on your transcript. If it has not yet posted, please contact the Graduation Office at 480.965.3256 for more options.
I am interested in a pre-health field (medicine, dentistry, pharmacy, veterinary, optometry, chiropractic, podiatry, naturopathy, physician assistant, occupational therapy, or physical therapy). Where can I receive more information?
Answer: Chemistry and Biochemistry degrees are strong majors for students who anticipate applying to professional programs.
Students can meet with their School of Molecular Sciences advisor regarding any of the pre-health tracks. You can also meet with a pre-health advisor and get more information through the Pre-Health Website.
(Ordering a Transcript, Proving Full-Time Status)
1. How do I order transcripts?
Answer: You may request both unofficial and official transcripts through your MyASU homepage by clicking "My Classes", "Grades & Transcripts", "Transcripts & Test Scores", then select “unofficial” or “official” transcript from pop-up box and follow prompts.
2. I need to prove I am enrolled or have full-time status (for insurance purposes, loans, scholarships, etc) - how do I show this?
Answer: To make a request of this information, contact the Registrar’s Office. You can also do this online from your MyASU by clicking grades and transcripts>>transcripts & test scores>>enrollment verification.
Other Issues and Concerns
1. I have a Junior Check-in hold - what do I do?
Answer: We want to meet with our Juniors to develop an academic plan for remaining semesters. Please make an appointment with your academic advisor on the on-line scheduler. Make sure to add a note in your request to meet that you are coming for your JUNIOR CHECK. The Junior Check notice does not prevent registration, but it is important to meet with your advisor as soon as you have the notice.
Use the Advisor Online Scheduler to schedule an appointment.
2. Who do I contact concerning financial aid or scholarships?
Answer: All questions related to scholarship and financial aid must be addressed to the experts in these offices.
Contact a Financial Aid Counselor or by calling 480.965.3355.
Students are responsible for knowing their scholarship renewal criteria.
3. I need a College Dean's signature. Where do I go?
Answer: The College of Liberal Arts and Sciences Dean’s Office is located in Armstrong Hall. There is a reception area that can assist you in getting to one of the Dean's designees regarding a signature. Please note that signatures are never guaranteed.